In today’s fast-paced business world, leasing and managing real estate assets efficiently has never been more critical. The right lease administration partner can do far more than manage real estate contracts—they can drive efficiency and add value across multiple departments within an organization. NLA’s lease administration services not only streamline real estate processes, but also offer substantial benefits to teams in accounting, facilities, legal, and executive management. Here’s how NLA’s holistic approach provides strategic support to each of these functions, ensuring a seamless operation that goes beyond typical lease administration.
Real Estate Teams
Optimizing Real Estate Portfolio Management
NLA’s lease administration services provide a solid foundation for real estate teams, helping them manage leases effectively, ensure compliance, and optimize portfolio performance. By delivering accurate, up-to-date lease data, NLA enables real estate professionals to make informed decisions regarding lease renewals, terminations, and negotiations. Our streamlined data management systems help real estate teams reduce risk and identify cost-saving opportunities, such as eliminating overlap in leased spaces or negotiating better terms based on market data.
The rent management portion of NLA’s lease administration service involves our team reviewing all rent invoices and confirming that they are consistent with the lease. We request back-up for any one-time charges billed by the landlord and confirm that they are accurate and permitted by the lease. We then send a concise report of rent scheduled to be paid, saving real estate teams hours each month.
Example: A client’s real estate team used NLA’s data insights to renegotiate terms for several properties, resulting in an annual cost reduction of over 10%. By having all lease data readily accessible, they identified leases with escalations and renewal options that aligned with market rates, avoiding unnecessary expenses.
Accounting Teams
Ensuring Accurate Financial Reporting & Rent Payment
Lease administration is often intertwined with complex accounting requirements, such as ASC 842 or IFRS 16, which require accurate reporting of lease obligations. NLA’s expertise in lease data management ensures compliance with these accounting standards, helping accounting teams with accurate lease abstraction, rent schedules, and financial reconciliation. By integrating with accounting systems, NLA helps companies avoid costly errors and improves the accuracy of financial statements.
As part of our rent management service, NLA sends a customizable rent file to be uploaded into the client’s ERP system, streamlining the process to pay landlords
Example: NLA assisted an accounting team in compiling and standardizing lease data from multiple regions and landlords, ensuring consistency and accuracy. This streamlined the monthly close process and provided auditors with transparent, accurate data for lease-related financial reporting, which minimized the risk of compliance issues.
Facilities Teams
Aligning Lease Terms with Operational Needs
Facilities teams are often responsible for the day-to-day operations within leased spaces, so having accurate, detailed lease information is crucial for managing utilities, repairs, and building access. NLA provides facilities managers with real-time data on space utilization, maintenance clauses, and landlord responsibilities. This information enables them to efficiently allocate resources, plan maintenance schedules, and avoid unexpected costs related to lease terms.
Example: For one of our clients, NLA identified clauses in the leases that required the landlord to handle specific maintenance tasks. With this information, the facilities team could eliminate redundant contracts for maintenance services that the landlord was already obligated to provide, saving the company tens of thousands of dollars annually.
Legal Teams
Organized Depository for all Lease Documents
Leases are legally binding documents with numerous clauses that require careful attention, especially when companies are managing multiple properties across various jurisdictions. NLA stores all lease documents in an organized depository making it easy for legal teams to access the documents.
As part of our lease administration service, NLA reviews estoppel certificates delivered by landlords to confirm the information in the estoppel is consistent with the lease. The estoppel review saves the legal team valuable time in reviewing these documents.
Executive Management
Supporting Strategic Decision-Making
For executive leadership, visibility into real estate assets is essential for strategic decision-making and long-term planning. NLA’s lease administration services provide executives with customized reports that offer an overview of occupancy costs, lease expiration timelines, and overall portfolio performance. This bird’s-eye view allows executives to align real estate strategies with business objectives, ensuring that property investments support broader organizational goals.
Example: A client’s executive team used NLA’s portfolio analytics to identify underutilized spaces and plan a strategy to consolidate properties. By providing actionable insights, NLA helped executive leaders reduce overhead and reinvest savings into growth initiatives, creating more value across the organization.
Summary
By supporting real estate, accounting, facilities, legal, and executive teams, NLA’s lease administration services drive efficiency, transparency, and cost-effectiveness throughout the organization. Our comprehensive approach provides each team with the insights they need to perform their roles more effectively, ultimately benefiting the entire organization. Whether optimizing lease terms, ensuring regulatory compliance, or providing strategic data insights, NLA is committed to helping every department work smarter.
About National Lease Advisors: National Lease Advisors is a leading provider of lease administration services, specializing in helping businesses effectively manage their real estate portfolios. Their comprehensive range of services includes CAM reconciliation reviews, lease audits, rent statement analysis, and lease accounting. With a focus on quality service and client satisfaction, National Lease Advisors helps clients manage their lease portfolios effectively, reducing costs and optimizing their real estate strategy.